How do you manage maintenance without making it complicated?

I’ve been trying to handle maintenance tasks in our workspace, but honestly it feels a bit overwhelming at times. There are so many small things to check and keep track of, and sometimes I’m not even sure if I’m doing it the right way. I don’t want to miss anything important, but I also don’t want to create a system that’s too complicated to follow daily. Recently I came across something that said learn more about handling maintenance processes, and it made me think maybe I need a better approach instead of just reacting when something goes wrong. Right now, we mostly fix things only when there’s a problem, which I feel is not the best way. I’m trying to figure out how to stay ahead without making it stressful for everyone involved. Has anyone here managed to set up a simple maintenance routine that actually works in real life? What kind of small steps helped you stay organized and avoid bigger issues later? I’d really like to hear practical advice because I feel like a better system could save time and prevent unnecessary problems in the long run.